How Claremont School Enhanced its Facility Hire Process Using SportsKey

As a busy day and boarding school, Claremont needed a more robust solution to handle growing demand for its facility hire operations. With complex bookings, multiple venues, and high volume, their old system simply couldn’t keep up.

🏫 Problem

Claremont School was using a basic program that lacked the functionality to support their expanding operations. As bookings increased in complexity and volume, staff encountered frequent limitations:

• No built-in approval workflow for reviewing reservations
• An overly complex accounting module that delayed financial reporting
• Manual processes that made operations inefficient and time-consuming

These issues hindered the school’s ability to operate professionally and meet the needs of both internal teams and external clients.

✅ Solution

To support its strategic growth, Claremont School implemented SportsKey—a centralized, user-friendly platform that brings together booking management, invoicing, communication, and scheduling in one place.

Key improvements included:

• Easy acceptance and approval of bookings
• Built-in invoicing with credit card payment options and automatic reconciliation
• A clear, accessible calendar overview across all facilities

“SportsKey has played a pivotal role in shaping and refining our facility hire process. Overall, our experience has been extremely positive. It has streamlined administration, enabling clear oversight across multiple facilities. The support from the SportsKey team has also been outstanding. We recommend them highly!”
— Ruby Bowyer, School Administrator, Claremont School

🚀 Outcome

Claremont has seen a significant reduction in manual admin workload, with improved efficiency across:

• Booking management
• Communication and client coordination
• Invoicing and financial accuracy

The school now delivers a more professional and organized experience for staff and clients alike, while saving time and maintaining better financial clarity.

Ready to upgrade your facility hire system?

Book a demo with SportsKey and discover how we can help you streamline operations across every venue.